This article covers following topics related to ' UseCase 3 : Advising Lab Tests & Managing Inhouse Lab along with Billing ' workflow in lab management system of healcon practice :
How to advise lab test to patients ?
How to print/email advised lab test and share with patients ?
How to print/email advised lab test along with prescription and share with patients ?
How to manage various workflows for an inhouse lab in lab management system ?
B. Billing of Lab Job/ Lab Task
C. Updating Status of Lab Job / Lab Task
D. Uploading lab report of a Lab Job
E. Tracking Status of Lab Job / Lab Task
How to configure Lab settings ?
Lets go through them one by one .
How to advise lab test to patients ?
Please follow these steps to advise lab test to patients :
STEP -1 : Add patient incase its a new patient :
Please read this article to know how to add new patient :
STEP -2 : Go to 'Patient EMR' and add an appointment (incase you have not already added it ) in the patient case sheet :
STEP-3 : Once an appointment has been created for the patient , please Click on the "+Add Lab Job" button as shown in the screenshot below :
STEP-4 : Now start adding 'Lab Test' or 'Lab Task' as required from the drop down as show in the screenshot below :
STEP-5 : You can even add your most used 'Lab Tests'/'Tasks' and they will be available on the right side which can be used to add with a single click as shown in the screenshot below :
PS-1 : Given your usecase is not only to advise lab test and but also collect samples to be sent to external lab hence you should always select the <External Lab Name> (for example we have added 'Sample External Lab' in the screenshot below ) in the labs dropdown to which this sample has to be sent (as shown in the screenshot below ):
PS-2 : To configure 'labs' & 'lab tests' please read this article : https://helpdesk.healcon.com/hc/en-us/articles/360053076874-Configuring-Lab-Management-System-Settings-Healcon-Practice-Software-For-Doctors
Once you are done simply click on the blue 'Save' button at the bottom right of the modal window .
By default the status of lab tests will be 'advised'. Once added you will see the lab test in patient casesheet as shown in the screenshot below :
How to print/email advised lab tests and share with patients ?
In order to share the advised lab tests with the patient , simple click on the 'Action' and it will provide you with options to view / print / email lab test to easily share with the patients as shown in the screenshot below :
How to print/email advised lab tests along with 'Prescription' and share with patients ?
Incase you have written prescription and you want to print/email prescription along with the advised lab tests then you can simply click on the 'Action' button on the right of 'Prescription' in the case sheet as shown below and it will provide the option to print only prescription or along with advised lab tests (and also with clinical notes . )
How to manage various workflows for an inhouse lab in lab management system ?
In this section we will cover various workflows possible within the 'Lab' module ie lab managemenet system interface :
- Add New Lab Job / Lab Task
- Billing of Lab Job/ Lab Task
- Updating Status of Lab Job / Lab Task
- Uploading lab report of a Lab Job
- Tracking Status of Lab Job / Lab Task
Lets get started by clicking on 'Lab' module as shown in the screenshot below :
A. Add New Lab Job / Lab Task :
To add new lab job / task simply click on the green '+Add Lab Job' button on the top right as shown in the screenshot below :
Next a modal will open to select 'Patient' & Appointment date :
Now start adding 'Lab Test' or 'Lab Task' as required from the drop down as show in the screenshot below :
You can even add your most used 'Lab Tests'/'Tasks' and they will be available on the right side which can be used to add with a single click as shown in the screenshot below :
PS-1 : Given your usecase is not only to advise lab test and but also collect samples to be processed in an inhouse lab hence you should always select the <Inhouse Lab Name> (for example we have added 'Sample Internal Lab' in the screenshot below ) in the labs dropdown to which this sample has to be sent (as shown in the screenshot below ):
PS-2 : To configure 'labs' & 'lab tests' please read this article : https://helpdesk.healcon.com/hc/en-us/articles/360053076874-Configuring-Lab-Management-System-Settings-Healcon-Practice-Software-For-Doctors
Once you are done simply click on the blue 'Save' button at the bottom right of the modal window .
B. Billing of Lab Job/ Lab Task
Simply click on the blue 'Add Bill' link to complete the payment process before proceeding with next steps as shown in the screenshot below :
C. Updating Status of Lab Job / Lab Task
Update status of the sample by clicking on the 'Action' --> 'Edit' button :
An edit modal to update 'Due Date' and 'Status' will open as shown in the screenshot below :
Status of the lab test can be either of following in this usecase :
- Advised : This is the first status after addition of a lab job .
- Sample / Details Collected : Status should be changed to this once sample has been collected from the patient .
- Processing / Sent : Status should be changed to this once samples are available to the inhouse lab for processing .
- Completed : Once reports are available, status should be updated to 'completed' and the reports should be updated as described in next section .
PS : We highly recommend keeping the status updated to ensure easy tracking of samples in future .
D. Uploading lab report of a Lab Job
Simply click on the blue 'Add Report' link to upload lab report received from the external lab as shown in the screenshot below :
E. Tracking Status of Lab Job / Lab Task
'LAB' module (lab management system) in healcon practice software is one single interface to update as well as track the status of lab tests, samples & reports . In order to know the current status of any lab test simply use following filter on the top :
You can filter lab tests by :
- Patient Name
- Doctor Name
- Status of Lab Test / Lab Job
- Due Date
How to configure Lab settings ?
To set up your lab test & lab task catalogue , please click on this article : Configuring Lab Management System Settings
We hope above articles will help you get started with advising lab tests to inhouse lab, billing lab jobs , tracking status of lab jobs and updating lab reports in a seamless manner .
PS : Lab management system in Healcon Practice software is a flexible system which ensures intuitive workflows for three different types of clinic users , incase you have different kind of requirement please refer to following tutorials for various use cases in lab management system :
- Use Case 1 : Advise Lab Tests & Update Test Report
- Use Case 2 : Advise Lab Tests & Track Reports From External Labs
- Use Case 3 : Advise Lab Tests & Manage Inhouse Lab along with billing (this article)
Healcon Practice Workflow is divided into following sections :
- Adding New Patient
- Searching Patient Records
- Scheduling Patient Appointment
- Updating Patient Health Records
- Creating New Treatment Plan
- Adding Clinical Notes
- Writing Prescriptions
- Patient Case Sheet
- Lab Management System
- Inventory Management System
- Generating Bill
- Generating Receipts
- Adding Clinic Expenses
- Sending SMS To Patients
- Sending Email To Patients
- Adding Clinic Staff
- Adding More Clinics
- Online Appointment Booking
- Consultant (Visiting Doctor) Tutorial
- Managing Subscription
NEXT SUGGESTED READ on 'HEALCON PRACTICE WORKFLOWS ' >> Configuring Lab Management System Settings
- Team Healcon
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